Privacy Policy - Canada Notary

Last Updated: April 26, 2025

Canada Notary is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information in connection with our notary services. By using our website or services, you consent to the practices described herein.

1. Information We Collect

We collect both personal and non-personal information as necessary to provide our services effectively and comply with applicable laws.

Personal information may include:

• Full name
• Phone number
• Email address
• Physical/mailing address
• Government-issued identification (e.g., driver's license, passport, PR card)
• Uploaded documents for notarization or commissioning
• Appointment history and payment details

Non-personal technical information may include:

• IP address
• Browser type
• Device type
• Pages visited and session duration (via cookies and tracking technologies)

We collect only what is necessary and do not collect more data than required to provide the requested service.

2. How We Use Your Information

Your personal data is used strictly for the following purposes:

• To verify your identity and process notarial or commissioning requests
• To schedule, confirm, and manage appointments
• To securely process payments and issue receipts
• To respond to inquiries or provide customer support
• To comply with legal obligations under applicable federal and provincial regulations
• To analyze traffic patterns and improve our website’s performance
• To communicate important service-related updates

We do not use your personal information for marketing purposes unless you have explicitly provided consent.

3. Consent and Control Over Your Information

By using our services and providing your personal information, you consent to the collection, use, and disclosure of your data as described in this Privacy Policy.

You may withdraw your consent at any time by contacting us directly. Please note that doing so may affect our ability to provide notary services.

4. Disclosure of Your Information

We do not sell, rent, or trade your personal information. Your data may only be shared in the following limited situations:

• Service Providers: We may use third-party providers to support service delivery (e.g., payment processors). These parties are contractually obligated to protect your information.
• Legal Requirements: We may disclose your data to comply with legal obligations, court orders, or law enforcement requests.
• Business Transfers: In the event of a merger or acquisition, your data may be transferred under privacy safeguards.

5. Data Retention

We retain your personal information only as long as necessary to fulfill legal or service-related obligations. In most cases, we retain personal documents and data for no longer than 30 days.

After 30 days, all personal data is automatically and securely deleted from our systems.

We do not keep your personal information beyond what is legally required. Your privacy and data protection are a top priority at Canada Notary.

6. Security of Your Information

We implement strong technical and administrative safeguards to protect your data, including:

• Secure servers and encrypted communications
• Access control and authentication measures
• Automatic deletion protocols after 30 days
• Regular security updates and monitoring

While we strive for the highest security, no method of digital transmission is 100% secure. We encourage you to contact us immediately if you suspect a security concern.

7. Cookies and Tracking Technologies

Our website uses cookies and tracking tools to enhance user experience. Cookies help us understand visitor behavior, remember preferences, and analyze website performance.

You may control cookie settings through your browser. Disabling cookies may impact site functionality.

8. Your Rights to Access and Correct Information

Under Canadian privacy laws, you have the right to:

• Access personal information we hold about you
• Request corrections to inaccurate or outdated data
• Request deletion of your data (where permitted by law)

To exercise your rights, please contact us using the information provided below.

9. International Users

If you access our services from outside Canada, your data will be processed within Canada under applicable Canadian privacy laws. By using our services, you consent to this transfer.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their content or privacy practices. Please review their policies before submitting any information.

11. Children’s Privacy

Our services are intended for individuals 18 years and older. We do not knowingly collect information from minors. If you believe a child has submitted personal data, please contact us to have it removed.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Revisions will be posted on this page with a new effective date. We encourage you to check this page regularly for updates.

13. Contact Us

If you have questions or concerns about this Privacy Policy, or to exercise your data rights, please contact us:

Canada Notary
Phone: (416) 840-6952
Email: notary@canadanotary.ca
Website: https://canadanotary.ca